Autobackup for Tally Erp 9 v 5.0

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How to take auto backup from Release 5.0?
Tally.ERP 9 Published On : 1 July 2015 Last Updated On : 7 January 2016
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Query



How to take auto backup from Release 5.0?





Reason


The design of Auto backup needs revamp. The new design will allow us to effectively fix the issues found in this functionality.







Solution



Backing up Tally data is one of the most important thing we have to do on a regular basis. Cobian Backup is an Excellent Free Backup Software which can be used for Tally.



Detailed procedure for Installing and quick setup along with how to use Cobian is mentioned below:-



Step 1:- Downloading Cobian application



Click hereto download Cobian application.The whole setup is around 18.7 MB. Save the exe in any of the local drive.



Step 2: Installing Cobian application



ØDouble click on CBsetup.exe












ØClick on run



ØClick on next











ØClick on I accept the conditions and next












ØMention path where application needs to be installed in Installation directory and click on Next











ØUnder installation type select As a service



Under service options:-



If you are on a Domain then provide your Domain username and password to prevent any Domain controller restrictions.



If it’s a stand-alone PC then you can select Use Local System account and click on next.












ØClick on Yes to continue











ØClick on Install











ØOnce installation process is completed click on Done.











Step 3: Setting up backup



ØOpen the application












ØYou need to create Task to set up a backup. Click on Task and select New Task or Press Ctrl+A: New task from main screen.











ØUnder General tab give Task Name e.g. Backup001 and click on file.












ØUnder Source Click on Add > Select files, directory, FTP or manual from the list for e.g. select directory. Select the folder where Tally data is saved e.g.: C:Tally.ERP9Data











ØClick on Destination and select the pathwhere data backup need to be saved. Select any existing folder or create new folder and click on Ok.












ØClick on Schedule tab



Here you can Schedule the frequency of the backup with different intervals. Choose the schedule depending up on the updates you need.











ØClick on Dynamics tab.



Select number of backups you need under Full copies to keep. For instance if you backup daily, you can keep last 3 backups – but again it depends upon your need.











ØClick on Archive tab.



Select the compression type i.e. you can use Zip, 7zip or No compression.



Note: - 7zip provides better compression.



You can encrypt files up to AES 256 bits.











ØClick on Filter tab



You need to filter the choice i.e a specific set of files, File size, Date Modified etc.











You can exclude files (*.tsf) from scheduled backup. By this user can continue accessing the data during backup process. Click on add files and browse for .tsf files from Tally Data folder. Then click on Ok.








Note: -During Backup process no need to stop working on Tally Since the tsf files are already excluded.



ØClick on Advanced tab



Enable required options as per your need.











ØClick on Ok.



ØAs per the scheduled time, day and date, backup will take automatically. Cobian application shows the backup status and backup size as shown below:-











ØBackup taken from Cobian application to destination location will appear as shown below.











In order to restore the data, Right click on data backup (taken from Cobian application) > click on 7-Zip > Extract here








Data will get extracted in Folder format (e.g.:- 10000, 10001).







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